Authenticity Consulting, LLC Peer Coaching Training | One-to-One Coaching | Consultant Development | Nonprofits Who We Are | Trainings | Publications | Free Management Library(SM) | Home | Contact Us   Bookkeeping Basics: What Every Nonprofit Bookkeeper Needs to Know by Debra L. Ruegg and Lisa M. Venkatrathnam, Published by Fieldstone Alliance. “Bookkeeping Basics is very methodical in its approach, introducing one concept at a time. This book will apply to many types of nonprofits and community groups because it is so elemental in nature and because the examples are from these types of groups.” — Matt Karl, Senior Research Associate, Charities Review Council, Saint Paul, MN This hands-on guide gives the novice bookkeeper the knowledge and skills to track the financial activity of their nonprofit in a way that brings order out of chaos, safeguards the organization's assets, and provides useful information for making sound decisions. The authors guide readers through the concepts and processes that every bookkeeper needs to know, including single- vs. double-entry bookkeeping, cash vs. accrual basis accounting, posting financial transactions, preparing financial statements, establishing internal controls, closing out your fiscal year, and much more. Reproducible forms include an accounts payable register, accounts receivable register, accounts receivable register, general ledger, financial summary form, grant tracking form, internal controls activity flow chart, and an audit preparation checklist. Table of Contents Chapter 1: Bookkeeping Overview Bookkeeping Defined The Importance of Good Financial Records The Three Steps of Bookkeeping Chapter One Key Concepts Chapter 2: Setting the Stage Cash Basis Versus Accrual Basis Accounting Double-Entry Bookkeeping Chapter Two Key Concepts Chapter 3: Your Chart of Accounts Designing Your Chart of Accounts Chapter Three Key Concepts Chapter 4: Recording Transactions Source Documents Journal Entries Posting to Ledger Accounts Preparing a Trial Balance Chapter Four Key Concepts Chapter 5: Financial Statements 101 Statement of Activities Statement of Position Other Financial Reports Chapter Five Key Concepts Chapter 6: The Importance of Donor Intent Nonprofit Accounting Standards Handling Contributions Chapter Six Key Concepts Chapter 7: The Bookkeeping Cycle Monthly Activities The Annual Audit Closing Entries Tax and Compliance Reporting Chapter Seven Key Concepts Chapter 8: Internal Controls Part I: Protecting What You Own Budgets and Financial Statements Segregation of Duties Receiving Cash and Checks Preparing the Deposit Reconciling Your Bank Statement Accounts Receivable Aging of Accounts Receivable Accounting for Bad Debts Petty Cash Inventories Fixed/Capital Assets Depreciation Disposition of Fixed/Capital Assets Chapter Eight Key Concepts Chapter 9: Internal Controls Part II: Protecting Your Expenditures and Liabilities Accounts Payable Accounts Payable Records Aging of Accounts Payable Paying the Bills Employee Advances Employee Travel Payroll Other Internal Control Issues Chapter Nine Key Concepts Afterward Appendices Glossary: Terms Used in Nonprofit Accounting Bibliography Index Useful Nonprofit Publications Written by Members of Our Firm Field Guide to Developing, Operating and Restoring Your Nonprofit Board Field Guide to Nonprofit Strategic Planning and Facilitation Field Guide to Leadership and Supervision for Nonprofit Staff Field Guide to Nonprofit Program Design, Marketing and Evaluation The above four guidebooks are offered together at a discount in our Nonprofit Capacity Building Toolkit(SM).   Field Guide to Consulting and Organizational Development With Nonprofits (book is for consultants and internal leaders) Other Publisher's Publication for Nonprofit Organizations: Strengthening Nonprofit Performance: A Funder's Guide to Capacity Building Venture Forth! Essential Guide to Starting a Moneymaking Business in Your Nonprofit Organization Coping With Cutbacks: Nonprofit Guide to Success When Times Are Tight The Accidental Techie: Supporting, Managing, and Maximizing Your Nonprofit's Technology To Order "Bookkeeping Basics" $28.00 each. Published by Fieldstone Alliance, 2003, 128 pages. See To Order and Quickly Receive Your Publication NOTE:If you experience any problems processing your order, please call 800.971.2250 or 763.971.8890. To Read About Our Firm's Nonprofit Business Development Services Our firm is one of the world's leaders in providing consultation and trainings for nonprofit business development. To learn more, click here. Note on intellectual property Authenticity Coaching Circles and Authenticity Training Circles are service marks of Authenticity Consulting, LLC, of Minneapolis, Minnesota. Free Management Library is a service mark of Authenticity Consulting, LLC, in Minneapolis, Minnesota. Copyright, 1998-2009, Authenticity Consulting, LLC Return to Authenticity Consulting